What role do medical records play in asserting the discovery rule in Georgia?
Medical records are the main evidence of when a person knew or should have known of an injury. In a discovery-rule case, they answer three questions: when symptoms began, what the person did about them, and when a doctor first connected the injury to a cause. Under King v. Seitzingers, Inc., 160 Ga. App. 318 (1981), the test includes “with reasonable diligence,” so records of diligence matter as much as the diagnosis.
What to look for, by question
| Question | Record |
|---|---|
| First symptom | Intake forms, triage notes, past medical history |
| Earlier complaint | Prior visits for similar problems |
| What a doctor said | Assessment and plan; discharge instructions |
| When the cause was raised | Occupational history, specialist notes |
| What the patient reported | "Patient states …" entries |
| Follow-up | Appointment history, no-shows, referrals |
| Exposure | Employer health records, work notes |
Records can hurt
A chart may say “patient suspects mold exposure” two years before the claimed date. A patient-reported history can be used against the patient as a party’s statement, and O.C.G.A. § 24-8-803(4) separately addresses statements for medical diagnosis or treatment. An error in the chart may have to be explained, and a correction can be requested under 45 C.F.R. § 164.526.
How to obtain them
- O.C.G.A. § 31-33-2: written request, furnished within 30 days under subsection (b).
- 45 C.F.R. § 164.524: federal access right.
- For a deceased person, § 31-33-2 lists who may ask, starting with the executor or administrator.
- Retention can limit access: ten years for a provider’s evaluation, diagnosis, and lab items under § 31-33-2(a)(1)(A), and at least five for Medicare hospitals (42 C.F.R. § 482.24).
Admissibility
O.C.G.A. § 24-8-803(6) covers business records made at or near the time, with a custodian or a certification. Opinions in records may need a live expert.
Why experts read them
An expert must explain when the injury could’ve been detected. That opinion must be grounded in sufficient facts and data (§ 24-7-702(b)), which come from these records.
Limits
In ordinary malpractice cases, the rule doesn’t apply. A chart’s date of diagnosis won’t move § 9-3-71(a). Records still show the date of injury, and they’re the basis for the new-injury exception in Amu v. Barnes, 283 Ga. 549 (2008).
Practical advice
Read every record yourself before giving a date in a pleading or deposition, including older records from other doctors.
General information about Georgia law as of November 2026. It is not legal advice and does not create an attorney-client relationship.